The Best Ways to Contact Event Managers in the UK

Best way to contact event managers is a common question for businesses looking to generate leads and build relationships within the UK events sector.

Whether you’re selling:

• Event technology
• AV services
• Venue solutions
• Catering services
• Marketing support
• Recruitment solutions
• Business software
• Professional services

The challenge is rarely finding event management companies.

The real challenge is reaching the people who influence purchasing decisions and engaging them with a relevant message.

Event managers are often juggling multiple projects, suppliers, deadlines, and stakeholder expectations, which means generic outreach is frequently ignored.

Understanding the most effective ways to contact event managers can significantly improve your lead generation results.

Why Event Managers Can Be Difficult to Reach

Event professionals are often responsible for:

• Planning events
• Managing suppliers
• Coordinating logistics
• Controlling budgets
• Managing attendees
• Delivering successful events

As a result, they receive numerous sales approaches every week.

Businesses that succeed typically focus on relevance, targeting, and consistency.

Who Are the Key Decision Makers?

The best contact depends on your product or service.

However, common decision-makers include:

• Events Managers
• Conference Managers
• Event Directors
• Head of Events
• Marketing Managers
• Operations Managers
• Venue Managers

Targeting the correct individual often has a greater impact than the outreach channel itself.

Email Marketing: The Most Scalable Option

Email remains one of the most effective ways to reach event managers at scale.

Why Email Works

Email allows businesses to:

• Reach large audiences efficiently
• Personalise communications
• Build awareness
• Deliver consistent messaging

For many suppliers, email acts as the first touchpoint in the sales process.

What Makes Event Management Emails Effective?

The strongest emails are generally:

• Short
• Relevant
• Personalised
• Focused on business outcomes

Event professionals are more likely to engage with messages that address challenges they face rather than lengthy product descriptions.

Telephone Outreach Creates Direct Engagement

While email creates awareness, telephone outreach often creates conversations.

A well-planned call allows you to:

• Speak directly with decision-makers
• Qualify opportunities
• Gather market feedback
• Build relationships

Many successful campaigns use telephone outreach as a follow-up to email marketing.

Combining Email and Telephone Produces Better Results

Many suppliers generate the strongest results by combining both channels.

A typical process may involve:

• Sending a targeted email
• Allowing time for visibility
• Following up with a telephone call
• Continuing structured nurturing

This creates familiarity before the conversation begins.

LinkedIn Can Support Outreach

Many event managers, directors, and event professionals maintain active LinkedIn profiles.

LinkedIn can help businesses:

• Build credibility
• Demonstrate expertise
• Stay visible between touchpoints
• Support wider lead generation efforts

While LinkedIn rarely replaces direct outreach, it can strengthen overall engagement.

Direct Mail Can Help You Stand Out

Because many suppliers focus entirely on digital marketing, direct mail can help businesses gain attention.

A targeted direct mail campaign can:

• Increase visibility
• Support multi-channel outreach
• Reach senior decision-makers
• Differentiate your business from competitors

This can be particularly effective for higher-value products and services.

Focus on Business Outcomes

The outreach channel matters.

The message matters even more.

Event professionals are generally interested in solutions that help them:

• Deliver better events
• Improve attendee experiences
• Increase profitability
• Reduce operational workload
• Improve efficiency
• Save time

Messages focused on these outcomes often generate stronger engagement.

Timing Can Influence Results

Although every organisation is different, many suppliers report stronger engagement during:

Mid-Morning

Typically between:

• 9:30am and 11:30am

Mid-Afternoon

Typically between:

• 2:00pm and 4:00pm

These periods often provide the best balance between availability and workload.

Why Multi-Touch Outreach Works

Most purchasing decisions do not happen after a single interaction.

An event manager may:

• Read your email
• Ignore it initially
• Receive a follow-up call
• Visit your website
• Respond weeks later

This is why consistency matters.

Multiple touchpoints build familiarity and trust.

Common Mistakes When Contacting Event Managers

Many suppliers reduce their chances of success by:

• Sending generic emails
• Using lengthy sales messages
• Contacting the wrong people
• Failing to follow up
• Relying on a single channel

Avoiding these mistakes can significantly improve campaign performance.

Why Data Quality Matters

Even the best outreach strategy will struggle if the underlying data is poor.

A quality events database helps you:

• Identify decision-makers
• Improve targeting
• Increase relevance
• Generate more qualified opportunities

Without accurate data, outreach becomes significantly less effective.

If you’re looking for a starting point, you can explore buy conference and events managers data

Building a Repeatable Event Industry Outreach Strategy

The businesses generating the strongest results from event professionals typically focus on:

• Accurate targeting
• Relevant messaging
• Email marketing
• Telephone follow-up
• Multi-channel visibility
• Consistent nurturing

Over time, this creates predictable lead generation.

Summary

The best ways to contact event managers in the UK typically involve a combination of:

• Email marketing
• Telephone outreach
• LinkedIn engagement
• Direct mail

The key is ensuring your message reaches the right person, demonstrates clear value, and is supported by consistent follow-up.

Frequently Asked Questions

What is the best way to contact event managers?

Email marketing and telephone outreach generally produce the strongest results when used together.

Who are the main decision makers in event organisations?

Events managers, conference managers, event directors, heads of events, marketing managers, operations managers, and venue managers are commonly involved in purchasing decisions.

Does telemarketing still work with event professionals?

Yes. Telephone outreach remains highly effective when targeting relevant decision-makers.

Should I use LinkedIn?

LinkedIn can help build credibility and support wider outreach campaigns.

Is direct mail still effective?

For some campaigns, yes. Direct mail can help businesses stand out from competitors relying solely on digital channels.

How important is follow-up?

Very important. Many opportunities are generated after multiple touchpoints.

What is the biggest outreach mistake?

Targeting generic contacts instead of decision-makers and failing to demonstrate relevance.

Need Help with B2B Lead Generation?

If you’re looking to reach event managers more effectively, Results Driven Marketing can help.

We supply maintained and structured B2B data designed to support email marketing, telemarketing, direct mail, and multi-channel lead generation campaigns.

Call 0191 406 6399 or email enquiries@rdmarketing.co.uk to discuss your requirements.